GoBD: Principles for the proper management, storage and access of books and records in electronic form
The menu entry Accounts/Fiscal-Export opens the data export auditing. The files issued here are stored in CVS format and can be read in by the tax office. Please pay attention to which account area you are in. If you want to output the data from a cash account area, such as SALES, please change to the relevant account area before exporting to GoBD.
You can find out how to change the account area under Select account area
If you need export data from an archived area, please change to the respective archive area beforehand.
Clicking on Fiscal-Export opens the following window:
You can now make the desired settings:
The period to be exported is defined at (1).
You have the possibility to choose between two invoice PDF exports at (2).
(3) specifies an output directory where the CVS files should be exported.
If you want to password protect the files, enter a corresponding password at (4). This will be required later when opening the export files.
Click on Export (5).
PC CADDIE asks again if the fiscal export for the selected account range should be started.
Confirm with Export.
You will receive some relevant information after the export is done: the account area output, the time period, the date and time of the export, the name of the computer, the Windows user, the PC CADDIE user, and the output directory.
confirm with OK. Then the file explorer (Windows Explorer) opens with the selected link (1) and a ZIP folder (2). The exported account area and time range are included in the name of the ZIP folder. You can open the ZIP folder with a double-click.
This ZIP folder contains another subfolder with the name of the account area. You can also open this folder with a double-click. Inside are the CVS files that you can open with your standard spreadsheet program.
The export files will look like this:
If you have assigned a password and want to open one of the above mentioned files, you get the following message. Here you must then enter the password previously entered in PC CADDIE, and confirm with OK.
The following list shows the contents of each file:
Used articles in the defined period of the exported account range
|WAGR||Articles group ID|
|MWST||Tax rate in percent|
Used articles groups in the defined period of the exported account range
|AREACODE||Booking area ID|
|AREANAME||Booking area Name|
All entries from the selected account area are listed.
The fields important for economic evaluations are marked in bold.
|KONTMITGCO||Customer number from CUSTOMER.CSV, MITGCODE|
|KONTBEITCO||Internal article number from GOLFBEIT.DBF, BEITCODE|
|KONTBEITSU||First four characters of the „external“ article number|
|KONTBEITNA||Booking text; Price: ….. = price changes|
|KONTEKNET||Purchase price of the booked article (rarely used) (Net)|
|KONTVKORG||Original selling price in case of discounts (gross)|
|KONTBRUTTO||Gross price including VAT for the line item|
|KONTNETTO||Net price without VAT for the line item|
|KONTMWST||Tax rate in %|
|KONTZAHLT||Paid amount - used only in special cases|
|KONTWAEHR||Currency for foreign currency payments|
|KONTSTATUS||Status of the entry|
|0 = Notes without own booking value (invoice header etc.)|
|3 = Normal bookings|
|4 = Booking with variable price (Article „Divers“ etc.)|
|5 = Booking with free text|
|7 = Card bookings (Charges on prepaid cards)|
|<Empty> = Normal|
|R = Invoice header|
|Z = Payment|
|D = Deleted|
|p = Price changes|
|A = Adjustment of article number|
|U = Rebooking|
|K = Cash register|
|W = Articles movement booking (if an item is distributed to several, this posting may not be included in the balance)|
|v = Corresponding follow-up bookings|
|0 = Not recorded|
|1 = In invoice|
|2 = Retracted|
|4 = Partly payed|
|5 = Payed|
|KONTRGNR||Invoice / receipt number|
|KONTFIBU||Update status in Financial Accounting (at accounting interface)|
|KONTAREA||Cash register area (in case of large facilities with several cash register areas)|
|KONTSTAREA||Statistics area (for evaluations according to customer types, seldom used)|
|KONTXINFO||Extended information for special cases|
|KONTRABATT||Discount rate in %|
|KONTNUTZER||Encrypted user ID|
|KONTCHKSUM||Line checksum, usually not used|
All cash book entries are outputed. Similar to the cash register protocol
All changes are logged in this file.
Used customers in the defined period of the exported account range
Information about the fiscal export