For direct debits (SEPA-Basic Direct-Debit) and transfers / credits (SEPA-Credit-Transfer).
Find the window Direct debit data under Accounts/Payment-Interface:
The procedure should be as follows::
Click on Edit.
The following window opens:
Carefully fill-in the following fields:
Continue with the „Amendments“ tab:
Continue with the „Bank details“ tab:
You can edit the details of the account under Edit bank accounts.
Confirm with OK. You will return to the initial window where you can make the basic settings.
Make the general settings under (1).
Be careful when choosing the persons group and the due date.
(2) is also important; here you should pay attention to the Merge families.
The button Define… allows you o specify which direct debits are valid for which account areas. If the check mark is set on CLUB for the direct debit areas, and you choose C here, you will see all the amounts for all the persons having the check mark on „Club“.
The area set here automatically determines the correct automatic selection for the invoice printing (must be specified in the invoice layout), if the comments are printed on the invoice and if the invoice is to be withdrawn or remitted.
Check the affected account areas. Make sure that these areas are also enabled in the banking field of the persons to be charged to, otherwise the filters cannot be applied. You can edit these are well after pressing the button Enter names F7.
These settings can be found under: Define direct debit
You can set a Filter for bookings (3) for the collections. This is particularly useful and important for your monthly collections. For example, if you create an invoice in January for all the articles of the month for the whole year, it is important that you set the due date for specific articles using the filter. Here you can also specify that only the invoiced items are to be considered. This is important if you have also made payments within the respective period (so these are not deducted).
However, the use of the booking filter always leads to many questions, especially if the accounts are maintained quite differently. It is easier if you create your invoices every month, then the balances will be exactly the same as the total debited.
After you made all the settings you can proceed to the actual debiting.
Select the persons after pressing the Export button (1) and do not forget to print the accompanying note. Check (2) the result based on the checking list.
You will now see a floppy symbol in the account of the concerned persons. You can repeat the process as often as necessary in case of errors.
New rules for SEPA-File (Version 3.0) since 2017:
Important new features for SEPA 3.0:
The followingwindow opens as soon as you click on Export.
Sobald Sie auf Ausgeben klicken, öffnet sich folgendes Fenster. Select the desired date; this can also be adjusted again in the next view.
Please note that you have to specify the name of the file separately, if you want to send different files to the bank on the same day. This is important so that the SEPA files are also available for the debiting of direct debits. No separate name is required if you have a single SEPA file per day .
The date is stored in the file and then can also be used for resetting the direct debit (more on that later). Decide whether you want to circulate the initial and the subsequent direct debits separately, and place the check-mark accordingly. Follow-up direct debits are all direct debits that repeat themselves (direct debit authorizations). One-time debits would be, for example, one-time registration for competitions.
The difference between first and subsequent direct debits does not apply to SEPA Version 3.0!
If a bank still has problems with the SEPA version 3.0, you can steel use the version 2.7 (see export instructions up to 2017).
With SEPA 3.0, PC CADDIE complements the file name only with the following identifiers as an indication of the type of orders it contains:
|-RCUR||Only subsequent debits|
2017: For the time being this version will be processed by the banks (otherwise please load the PC CADDIE update):
As soon as you click on Export and check Core or COR1, you will be asked to input the date for the direct debit. The date is stored in the file and then can also be used for resetting the direct debit (more on that later). Decide whether you want to circulate the initial and the subsequent direct debits separately, and place the check-mark accordingly.
PC CADDIE automatically detects whether it is an initial or subsequent direct debit (based on whether the „last use“ in the SEPA Details of the person is empty or not).
Both initial or subsequent direct debit may appear in a SEPA file; this is ensured by the SEPA standard.
In case there are problems with a bank you can leave the due date for one of the two types empty; PC CADDIE will then create a file with only the other kind of direct debits. Afterwards you can create another file, this time leaving the other date field blank. Then you have two files, each with only initial or only subsequent debits (for example, SEPA-FRST.XML and SEPA-RCUR.XML).
PCC complements the file name with one of the following identifiers, as an indication of the type of contracts included:
|-CORR||Initial and subsequent debits (possibly mixed)|
|-FRST||Only initial debits|
|-RCUR||Only subsequent debits|
|-COR1||COR1-debits (possibly mixed initial and subsequent COR1-debits)|
|-F1||COR1-only initial debits|
|-R1||COR1-only subsequent debits|
HINT: Credits/transfers can also be created (SEPA-Credit Transfer).
Please note that a credit cannot be issued together with a debit. Two steps are necessary for transfers and direct debits.
Please check beforehand whether you have transfer authorization in the banking program.
The other settings are made as for the debit generation. In addition, you have the possibility of using the Reset debits function.